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How to Write a Business Email

11 May 2018

In our day to day work, we find ourselves dealing with other people. And, whatever is our job we can’t give a bad impression of ourselves crafting unprofessional messages. Even if we’re an employee, we’re a business person after all!

Keep reading to discover how to write a formal business email.

Subject Line

Think about the subject line as your headline. It must grab the receiver’s attention and make him read your e-message. And, in order to do that, write the subject line like a very short summary of the contents and the purpose of your correspondence.

Want to learn how to write a business thank you email? Just write a simple “Thank you for…” followed by the reason you’re thanking your reader for. Sometimes just a “Thank you” is enough.

Who’s Your Reader?

Want to know how to write a business introduction email? Simple, think about who’s going to receive it. 
What kind of relationship do you have with this person? Is it formal or informal? Can you use a casual tone or you must stick to a formal one?

All of these questions can be answered only after you think carefully about who you’re sending this message to.

Be Careful about Your Grammar

With today’s crazy workloads we’re always busy and stressed because of the many tasks to complete. So, it’s quite common to send an email without checking it thoroughly for any errors.
Please don’t do that, you’re risking to give a bad image of yourself. The image of somebody who is not careful about his business or his job.
 
The only time when you can allow yourself to avoid double-checking is when you send the email to people who have a long time relationship with you.

Understand if You Can Be Direct

In some countries, it’s totally normal to be very direct in your emails. In other ones, you could be perceived as a very rude person for such attitude.

So, if you want to know how to write a business email letter in a polite way, make sure you know about the culture and the country of who’s going to receive the email. Don’t ruin your business relationship because of these small details.

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